🏆 Premium Automatic Letter of Acceptance (LoA) Generator for OJS 3

Streamline your editorial workflow and provide a professional, seamless experience for your authors with the ultimate automatic Letter of Acceptance (LoA) generator!

Automatic LoA Generator is a premium plugin for Open Journal Systems (OJS) 3.4 and 3.5 that allows authors to instantly download a professionally formatted, print-ready PDF Letter of Acceptance directly from their dashboard the moment their manuscript is ACCEPTED.

Say goodbye to the tedious, time-consuming administrative task of manually typing, signing, and emailing acceptance letters one by one. Automate your success and boost your journal's prestige!

✨ Key Features

• Automated LoA Issuance The "Download LoA" button automatically appears on the Author Dashboard only when a submission's status changes to Accepted.
• Fully Customizable Content Template Draft your own acceptance letter right from the OJS settings using dynamic variables (e.g., {$authorName}, {$submissionTitle}, {$journalName}, {$dateAccepted}, {$editorName}). The system automatically replaces these variables with the actual article data.
• Digital Signature & QR Code Verification Supports the embedding of the Editor-in-Chief's physical signature image. Additionally, it generates a scannable QR Code containing verification details (such as article metadata and digital signature) to validate the document's authenticity.
• Journal Branding & Logo Personalize the document by easily embedding your official Journal Logo at the top of the letter.
• Indexing Badges Support (Scopus, Crossref, etc.) Show off your journal's pride! Display a row of indexing logos (such as Scopus, Crossref, DOAJ) right at the bottom footer of the letter.
• Instant Client-Side PDF Rendering The letter is instantly rendered in the browser as a high-precision, un-cropped A4 PDF document. Ready to print, archive, or submit for academic requirements.
• Extra Security (CodexLock Ready) (For Resellers/Developers) Fully integrated with the CodexLock licensing system to ensure the plugin is safe from piracy and can only be used on registered domains.

⚙️ How It Works

This plugin operates smartly and integrates seamlessly into your OJS 3 workflow:

1. Initial Setup (By Journal Manager/Editor): Once the plugin is installed, the Admin goes to Website Settings > Plugins to fill in basic configurations (Editor Name, Journal Logo, Signature, Footer Images, and the LoA Content Template).
2. Smart Status Monitoring: The system works silently in the background. As long as a manuscript is under Review or Copyediting, the LoA button remains hidden.
3. Author Access: The exact moment an Editor records an Accept Submission decision, the plugin injects a prominent green "Download LoA" action button into the author's submission history.
4. Instant Generation: When clicked, the plugin fetches the article's metadata in real-time, injects it into your custom template, and generates a stunning A4 PDF directly in the author's browser without putting any load on your server.

📦 Compatibility

• Fully supports OJS versions  3.4 and 3.5
• Lightweight and non-destructive to the OJS core.

💼 Perfect For:

• University / Campus Publishers
• Independent Research Institutions
• Indexed Journals looking to instantly boost their prestige and automate their administrative workflow.

Upgrade your journal's workflow and impress your authors with instant, professional Letters of Acceptance today!